Step – 1         Selection of items (List of Items according to the PC-1.Items required to be purchased. Items needed on priority basis)

Selection of supplier (Recognized supplier) 

Step – 2         C&IF, FOR, FOB Purchase Order will be prepared according to the requirement of items under the prescribe terms and conditions followed by criteria of PP&RA and Council rules.

                        (See sample) 

Step – 3         Schedule of order (Complete description regarding date of delivery

                        (See sample) 

Step – 4         C&IF, FOR, FOB Agreement between purchaser and supplier on stamp paper will be prepared and signed. 

                        (See Sample)

Step – 5         Supplier Acknowledge

                        (See sample) 

Step – 6         undertaking for (Installation of the equipment, erection of the equipment, operation of the equipment etc.) regarding installation operation and training on the equipment.

                        (See Sample)

Step – 7         PD will complete the document for opening of LC 

• Letter for FE from Finance Division (See Sample)
• Debit Note and Cover Note from National Insurance Corporation (See Sample)
• Foreign Allocation from State bank of Pakistan       

                           (See Sample)

Step – 8         PD Submit all the following original document LC Opening in the bank. 

1.                  Bank Application for LC Open

2.                  LC Form

3.                  Purchase order

4.                  Agreement with supplier

5.                  Acknowledgement from Supplier

6.                  Performa Invoice

7.                  State Bank FE

8.                  NIC Debit Note